Fiscal Specialist 1 (Cashier)

at Shoreline Community College

in Shoreline, Washington

Fiscal Specialist 1 (Cashier)  


16101 Greenwood Ave N Shoreline, WA 98133
First date of consideration: April 21st, 2019
Salary Range: $34,692 to $45,096 annually, depending on qualifications and experience  

visit www.shoreline.edu/hr to see full job announcement and to submit a formal application.  We currently are unable to accept applications submitted through 3rd-party job sites.
Shoreline Community College is dedicated to inclusive excellence in teaching and learning, student success, and community engagement. Shoreline serves the educational, workforce, and cultural needs of our diverse students and communities through the core themes of educational attainment and student success, program excellence, community engagement, access and diversity, and College stewardship. Shoreline Community College is a place of open inquiry and learning, with a campus that models ideals set out in our Community Standard*. We are committed to upholding a culture of free expression, as well as maintaining a supportive and respectful learning and working environment for all.   The Financial Services department is responsible for recording, reporting and accounting for cash flow transactions. This department’s key roles and responsibilities include accounts payable, accounts receivable, support of purchasing services, financial reporting, and maintenance of financial records and controls. We strive to provide excellent service to all students, staff and community.   Under the general direction of the Fiscal Specialist Supervisor, this position performs tasks that involve receiving, distributing, transferring and accounting for funds. This position also serves customers during regular shifts at the front desk of the cashiering office, depending on daily and seasonal demand and as well as supporting purchasing processes.   Job duties include the following:
  • Administer the College’s payment plan program, including recommending dates for enrollment and payment options offered; reconcile student accounts, calculate adjustments, process payments and refunds; work within tight deadlines ensuring students are charged correctly, download and reconcile data with payment plan system, process adjustments as needed
  • Process and pay invoices and other payment documents
  • Calculate, reconcile, balance and post monthly expense transfers
  • Process wire transfer payments including 941 payroll taxes, accounts payable invoices and International Programs partner commissions
  • Reconciliation, payment processing and remittance of international student insurance premiums
  • Respond to telephone calls, voice mails, and e-mails; perform research of issues as necessary
  • Compute and balance financial transactions; receive cash, checks and credit card payment; make change and issue computerized or manual receipts; maintain records of funds received, distributed and transferred; balance and prepare bank deposits; maintain and enforce security procedures to ensure safety of funds
  • Assist students, parents, staff, faculty and community members in person, over the phone and by email. Research, interpret, decide and answer a wide variety of questions and concerns involving complex programs
  • Establish files and filing systems and perform research as requested by management
  • Act as backup for purchasing and procurement, including ongoing support of the program
  • Other duties of a similar nature and level as assigned
  • Three (3) years of fiscal record keeping experience OR equivalent education/experience
  • Microsoft Office Access, Excel, Outlook, PowerPoint and Word programs
  • Applicable rules and regulations for goods/services and employee reimbursements
  • Office of Financial Managements State Administrative and Accounting Manual
  • HP3000 or other computerized accounting/budget systems
  • Fostering a climate of equity and belonging through multicultural awareness and competence
  • Ability to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful manner
  • Establishing/maintaining effective working relationships at all organizational levels
  • Time management, organization, and ability to meet competing deadlines with frequent in-person interactions and numerous interruptions.
  • Entering and retrieving data accurately in computerized record keeping systems
  • Ability to accurately and at a moderate speed use a 10-key calculator and type on a computer keyboard
  • Creating and manipulating spreadsheets, using complex mathematical formulas to calculate data, linking worksheets, importing data from other sources, and filtering lists
  • Handling difficult and sensitive situations, using sound independent judgment within College/legal guidelines
  • Writing/editing/proofreading clear and concise materials resulting in effective oral and written communication  with individuals inside and/or outside of the College
visit www.shoreline.edu/hr to see full job announcement and to submit a formal application.  We currently are unable to accept applications submitted through 3rd-party job sites.
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